Career Advancement Privacy Notice

This is the Privacy Notice of University of Chicago Career Advancement.

For questions or more information about this Privacy Notice, contact:

Rachael Ward
Deputy Director, Career Advancement, Director of Student Services
rcward@uchicago.edu

The University of Chicago Career Advancement is committed to safeguarding the privacy of personal information it collects about students, employers, alumni and other partners that participate in Career Advancement services and programs (hereinafter “you”). This Privacy Notice describes our practices on the collection, processing, use, disclosure and storage of information about you. When you submit your information to us, use our websites or participate in our programs and services, your information will be handled as described in this Privacy Notice.  If you do not agree to the terms of this notice, please do not provide your information or otherwise use our site and/or services.

UNIVERSITY USE AND PROCESSING OF INFORMATION

Career Advancement will use information that you provide to us and information we collect about you to administer our career placement and preparation programs. In addition, the University may process your information in furtherance of other legitimate interests, such as (i) to analyze and improve our programs, (ii) for outreach efforts, (iii) to conduct general research, (iv) to fulfill other University responsibilities or purposes or (v) we may use your information and share it internally with other University offices and units. For example, we may share your information with the College or others for administrative purposes or in order to provide services to you. If we seek to use or process your information for a purpose not outlined in this Privacy Notice, we will request your prior consent as appropriate. Where we have sought, and you have provided, your express consent for a particular purpose, please note you have the right to withdraw your consent at any time by notifying us at the contact information above.

ONLINE PAYMENTS

We may collect credit card information from you for programs which require a program fee. A reputable third-party financial institution handles our credit card transactions.  Whenever you transmit credit card information through our site, the numbers and letters are scrambled using encryption technology to protect the information from being stolen or intercepted. To protect your security, we do not allow you to store your credit card number from session to session.

COOKIES

Our website uses a built-in feature of your browser to set a “cookie”. Your name, and other personal or biographical information, is not shared. Unless you explicitly provide this information, we will not be aware of your identity. The cookies set can be classified as “performance cookies”— used to improve the speed, functionality, and usability for site visitors. Browsers give you the ability to reject specific cookies, or all cookies, if you choose. However, rejecting cookies may impact your ability to use certain features of the site. 

THIRD PARTIES

We may disclose your information to third parties as follows:

Service Providers. We may use third parties to support our operations. In such cases, we may share your information with such third parties.

Employers.  We may use your information and share it with employers looking to hire UChicago students.

University Affiliated Programs. We may share your information with third parties that are affiliated with the University for the purpose of contacting you about goods, services, or experiences that may be of interest to you.

Research and Studies. We may share your information with third parties that study career preparation, employment or other topics related to higher education. We may also share your information with third parties that conduct research or develop products or services designed to improve career services and other higher education functions.

Required by Law. We may share your information with third parties to the extent we are required to do so by law, court order, or subpoena.

Emergency Circumstances. We may share your information with third parties if, in our sole judgment, such disclosure is necessary to protect the health, safety, or property of any person.

Compelling Purpose and Leadership Approval. We may share your information in other cases when there is a compelling purpose regarding benefit to the University or members of our community and when approved by the Vice President for Enrollment and Student Advancement or his or her designee.

Consent. We may seek your consent to disclose your information to third parties if we are required to do so. Where we have sought, and you have provided, your express consent for a particular purpose, please note you have the right to withdraw your consent at any time by notifying us at the contact information above.

De-Identified and Aggregate Information. We may use and disclose your information in de-identified or aggregate form without limitation.

International Transfers.  We may transfer your information to third parties located in other countries. These transfers are made subject to appropriate technical safeguards and contractual provisions to ensure the security of your information.

SECURITY

We seek to implement appropriate security measures to protect your information when you transmit it to us and when we store it on our systems. Unfortunately, no data transmission or storage can be guaranteed to be 100% secure. When you send us credit card information over the Internet, we use industry standard SSL (secure socket layer) encryption. If you utilize a password to access any of our sites, your password is protected so that only you can access it and view the information that you provide to us.  We strongly advise you not to share your password with anyone.

DATA RETENTION

Your information will be retained as provided in the University’s record retention policy, available here.

INDIVIDUAL RIGHTS

Various jurisdictions grant individuals rights regarding their data, including: (i) the right to request access to you information held by the University; (ii) the right to have inaccurate or incomplete personal data rectified; (iii) the right to erasure of your information, provided there is no legitimate reason for the University to continue to process the or retain the information; (iv) the right to restrict processing of your information in specific situations; (v) the right to request provision of some elements of your information (vi) the right to object to processing of your information, including to send you communications that may be considered direct-marketing materials; (vii) the right to object to automated decision-making and profiling, where applicable.  All requests to exercise any of these rights should be made to Career Advancement at the contact information above.

While we encourage you to bring your concerns to us in the first instance, in certain jurisdictions, you may also have the right to submit a complaint to the jurisdiction’s supervisory authority for data protection matters.

UPDATES TO THIS NOTICE

Changes may be made to this Privacy Notice and personal information may be used for new purposes. When significant changes are made to our privacy practices, they will be disclosed here.