Metcalf FAQ

The following is a list of frequently asked questions regarding the Jeff Metcalf Internship Program. Please refer to these topics before contacting Career Advancement directly.

Applying for Metcalf Internships
Eligibility for Metcalf Internships
General Questions
Internship Offers
Taxes
Contact Us

 

Applying for Metcalf Internships

How do I upload my unofficial transcript or test scores to UChicago Handshake?

Transcripts

  1. Log in to your myUChicago account
  2. Click the dropdown icon on the "Academics" tab
  3. Hover over "Academic Records"
  4. Select "View Unofficial Transcript"
  5. In the "Report Type" dropdown menu, select "Unofficial Transcript"
  6. Click "View Report"
  7. Save the document as a pdf
  8. Log in to your UChicago Handshake account
  9. Go to the listing for the job or internship you'd like to apply to
  10. Click "Apply Now" on the righthand side of your screen
  11. Upload the unofficial transcript with the rest of your materials

Test Scores

  1. Create a word document listing your standardized test scores with your name on the top of the page
  2. Log in to your UChicago Handshake account
  3. Go to the listing for the job or internship you'd like to apply to
  4. Click "Apply Now" on the righthand side of your screen
  5. Upload the test scores with the rest of your materials

A quick note on labeling documents: be sure to label each resume, cover letter, transcript, and test scores by including the name of the company. This prevents you from uploading the wrong application materials.

Be aware that a large volume of requests can increase the time it takes UChicago Handshake software to upload and convert documents. You are strongly advised not to wait until the final moment before a deadline to upload documents.

Eligibility for Metcalf Internships

What factors may limit my eligibility to apply for a Metcalf internship?

Metcalf internships are available to all current undergraduate students in the College. However, some organizations may limit the pool of their applicants to 1st, 2nd, 3rd, and/or 4th years. Additional limiting parameters may be related to:

  • Graduation date or year in the College
  • Study abroad or non-study abroad
  • Work authorization status
  • Major or specfic area of study

Please pay close attention to the limiting parameters set forth by each organization in their job descriptions.

Can study abroad students apply?

Metcalf opportunities are open to all undergraduate students in the College and thus students studying abroad are encouraged to apply for Metcalf internships. If you are not currently studying abroad and see a position that interests you, but the interview date will take place while you are OUT of the country, then please do not apply. However, if you are currently studying abroad and you see an opportunity that you are interested in and you will be in the country during the time of the interviews, then feel free apply for this position. Please note that requests for in-person interviews are made at the discretion of the employer. In fact, some employers will only conduct in-person interviews. Please check individual postings in UChicago Handshake for details regarding study abroad student eligibility.

Can international students apply?

International students in the College are eligible to apply for many Metcalf internships. If an international student will be paid directly by the employer, he/she must apply for Curricular Practical Training (CPT) work authorization for this internship. If CPT is required, please click here or contact the Office of International Affairs at international-affairs@uchicago.edu for more information. CPT authorization must be obtained prior to the start of employment.

General Questions

Where can I get help with my application or interview skills?

Career Advancement offers handouts on writing resumes and cover letters in our resume and interview toolkit. Career Advancement also offers one-on-one counseling. Make an appointment or stop by our office on the 2nd floor of Ida Noyes Hall during walk-in hours for questions about applying for internships, including cover letter and resume reviews. You can also book an appointment with a Career Advancement counselor via UChicago Handshake by clicking on "Appointments" on the lefthand side of your homepage.

You can also schedule an appointment with our Practice Interviewers by calling the front desk at 773-702-7040.

If I missed a Metcalf deadline, may I submit my application after the deadline?

NO METCALF APPLICATIONS WILL BE ACCEPTED AFTER THE APPLICATION DEADLINE.  Deadlines must be met because members of the Metcalf selection committee, employers, and your fellow students depend upon the timely submission of all materials.

Internship Offers

How long should I take to decide whether to accept an internship offer or not?

Employers typically expect a response to an offer within one (1) week of the day the offer is made. Given the staggered deadlines of the Metcalf program, you may receive an offer for an internship while you are still waiting to hear whether or not you were selected for another internship. We strongly encourage you to contact Career Advancement if this is the case.

Please note that reneging on an offer is grounds for permanent deactivation from on-campus recruiting.

Taxes

I received a Metcalf stipend last summer. Am I going to receive a W-2?

The Metcalf stipend is not considered to be a salary, and so Metcalf interns funded by the University do not receive W-2s.

If the University does not send out tax forms, how do I report the stipend?

Metcalf stipends are considered self-reportable income. It is left to the discretion of the student, the student’s parent, and/or their tax accountant how to calculate this money.

If I’m reporting my income using a 1040-EZ, under what line do I report a self-reportable stipend?

If you file Form 1040EZ, include the taxable amount of your scholarship or fellowship on line 1. Print “SCH” and any taxable amount not reported on a W-2 form in the space to the right of the words “W-2 form(s)” on line 1. If you file Form 1040A or Form 1040, include the taxable amount on line 7. Print “SCH” and any taxable amount not reported on a W-2 form in the space to the left of line 7 on Form 1040A or on the dotted line next to line 7 on Form 1040.

I’m aware that the Metcalf stipend is self-reportable income. However, my tax accountant requires documentation that proves that I did indeed receive a monetary award from the University; what can I provide them with?

There is no requirement to provide anyone with evidence of scholarship stipend income. If an accountant or tax professional wants to see evidence of your scholarship stipend, you can provide pay advices/stubs or your Metcalf award letter.

I was awarded a Metcalf that was employer-funded. When will I receive my tax forms?

Metcalf interns awarded employer-funded internships will receive necessary tax documentation directly from the employer and must file accordingly.

I’m a parent of a Metcalf recipient: can I file the stipend in my tax forms? If so, how should I file the stipend?

Yes, if the child is a dependant, you should file the scholarship stipend on your tax forms. On Form 1040A or Form 1040, include the taxable amount on line 7. Print “SCH” and any taxable amount not reported on a W-2 form in the space to the left of line 7 on Form 1040A or on the dotted line next to line 7 on Form 1040.

I’m an international student who received a Metcalf stipend from the College—do I have to pay taxes on the stipend?

This income is reportable, but depending on the amount of the payment, you may or may not have a tax liability. If you are a nonresident for tax, there is a 14% federal withholding on the scholarship stipend. You should pay estimated quarterly payments for Illinois state income tax if the liability will be more than $500. If you are a resident for tax, you are required to report and remit taxes on this income as U.S. Citizens do.

I’m an international student and I received a W-2 from the employer I worked with over the summer—do I have to pay taxes on the earned wage?

This income is reportable, but depending on the amount of the payment, you may or may not have a tax liability.

What is an estimated tax payment?

If you have income that is not subject to federal or state income tax withholding at the time you receive it (for example, nonqualified scholarships, stipends, University-paid student health premiums, and fellowship payments), you may be required to make quarterly estimated income tax payments to the IRS and State of Illinois. These are payments of the estimated income tax you owe on these sources of income, paid quarterly in advance of the date you file your personal income tax return. 

How do I know if I need to make an estimated tax payment?

Federal: You can make these determinations by completing the IRS 1040-ES form.  In general, if you are a domestic student or foreign resident alien for tax purposes and estimate that you will owe more than $1,000 in federal tax for 2017, you will need to make an estimated payment. Foreign nonresident aliens already have a federal withholding of 14% and should not be required to submit a federal estimated tax payment.

Illinois State: You can make these determinations by completing the Illinois IL-1040-ES form.  In general, if you are a domestic or foreign student and estimate that you will owe more than $500 in Illinois state income tax for 2017, you need to make an estimated payment. Income received after June 30, 2017 is subject to an Illinois Income Tax rate of 4.95% (formally 3.75%). As a result, you should recompute your estimated tax rates for the 2017 tax year using the Blended Income Tax Rate Schedule on page 3 of the IL-1040-ES form.

Where do I find more information?

Information on making payments, payment mailing address, payment deadlines and making the estimated calculations can be found within the form and instructions on the IRS and Illinois State websites. Please note that if you are required to make estimated tax payments but fail to do so, or do so late, you may owe penalties in addition to the tax.

The University is providing this information to make you aware of your personal tax obligations.  The University cannot provide personal tax advice to individual students, but if you need help obtaining additional information, please contact Angie Gleghorn at gleghorn@uchicago.edu

What are some helpful websites I can visit?

For Domestic Students:

For International Students

Contact Us

If you have any questions that have not been answered above feel free to e-mail erd@uchicago.edu.